10 tips for navigating Pinterest wedding inspiration

/
Styled Shoot Blush and Silver

I was recently reflecting on this amazing blush and silver inspirational wedding shoot I worked on this winter. We were so, so lucky to feature a couple that had just recently gotten married, and they were so excited about the looks we had put together for them!

But while we were working on the styled shoot, it hit me square in the face that so many of my clients see these inspiration shoots and think of them as real weddings! EEK!!!!

Styled shoots are beautiful, but they can make it really difficult for brides who are taking inspiration from Pinterest these days. As part of our process, Celebrations of Love’s clients walk through the details of their wedding and I will then find ideas that are realistic within their budget and keep potential vendors in mind. But for a bride that does not have a planner to walk through this process with her, I wanted to share some tips on how to navigate Pinterest.

Do not get me wrong here—Pinterest is a GREAT tool for inspiration after a budget has been established and discussed.

While scrolling through Pinterest, here are a few important things to think about:

1. Be realistic. How many people have you invited? Do you want to set up 250 mini succulent plants with flags in them for an escort table? Do you want to make all of those flags with the corresponding table number and guest name? Maybe you can have a generic one at each place setting. But then what type of container are you going to put it in? If the container has a hole in the bottom, do you want dirt to end up on your table linens? Also, calligraphy on leaves!!! It looks amazing but would be really great on just the head table or parents’ tables instead of at every single guest’s place setting.

2. Think about your location. What climate are these Pins taking place in? If you are getting married in the mountains, there is a higher chance of those unpredictable mountain showers than if you are in the deserts of Arizona. You may see this incredible, elegant outdoor setting with no rain back-up plan in sight, but just keep in mind that it could be in a completely different climate than the one you are in. You have to adapt those pictures to what makes sense for your environment.

3. Know when to stop shopping. Unpin all wedding dresses after you find your wedding dress! ALL wedding dresses!!! I don’t care if it is YOUR dress on a different person. UNPIN it. It will help you from second-guessing yourself.

4. Time it right. You know those cute photos of a bride hanging out with her girls after they’re ALL finished with hair and makeup? Remember that your hair and make-up artists have asked for the time when you all need to be completely ready and they are working off that time. If you want special time for photos, tell your hair and make-up artists and build in an extra 30 minutes to have fun!!!

5. Play the name game. ESCORT BOARDS!!! They should ALWAYS be in alphabetical order, NOT table number order, unless you have less than 60 people. It is so much easier for people to find their names when they’re in ABC order, instead of having to scan through all of the names at different tables. Yes, it is nice for your guests to see who they are sitting with, but they will find out soon enough!

6. Check with your venue. Your selected venue might have restrictions regarding the bar, food, design aspects, etc. Don’t let yourself head down a Pinterest trail and then find out your venue has regulations or rules against your special idea or that they cannot accommodate it! For example, some venues may allow couples to get into the venue three days prior to the wedding day, while others only allow 24 hours—and that makes a huge difference as to how much DIY set-up a couple can do.

7. Balance DIY vs. professional. Some of the DIY ideas you see on Pinterest are actually done by professionals. It is their job to make glitter-dipped feathers, hanging floral monograms, a tiered pie wedding cake or those oh-so-darling table number signs. Take time to watch tutorials and investigate the process before jumping into too many DIY projects. And I always like to have DIY projects wrapped up about one month before your big day!

8. Trust your vendors. Most of the pictures on Pinterest are taken by PROFESSIONAL photographers. If you absolutely LOVE four or five inspirational pictures, then definitely send them over to your photographer. Share them as soon as possible so that they can start scouting out areas if needed. But do not restrain their creativity with a Pinterest board full of dozens of must-have pictures!

9. Consider the behind-the-scenes details. An example: Pizza is an awesome late night snack, but you have to plan a very deliberate delivery schedule for the pizza company so that your servers can get the pizzas out to guests continuously and without delays.

10. Things aren’t always as they appear. Hay bales used as seating for a ceremony are not that comfortable. If you are going to use them, add some padding on top—your guests will thank you! And tree stumps are super heavy. Consider all the logistics of transportation, set-up, and break-down.

I hope these tips help you navigate Pinterest a little better. If you have questions, reach out to the vendors who are tagged in Pins and see if they’d be willing to tell you about their set-up or design. The biggest take-away is to be realistic. Think about the actual execution, cost, and effort—and then decide what’s most important to you!

Venue: The Garment House on Broadway

Photography and Stationary Design: A Day to Adore Photography

Floral and Design: Shana Vaughn Designs

Lighting Photobooth and Sound: Fernando Productions

Hair and Make-up: Hello Lovely

Gowns and Jewelry: Altar Bridal

Tuxedos: Tip Top Tux

Videography: Shawn Gormely Films

Models: Amanda and Jake Weishaar

Cakes: Adorn Cakes

Rentals and Ceiling Install: Ultrapom

Top Reasons for an “Untouched Moment”

/

First, you may be asking, WHAT is an untouched moment?

I may have invented this term, but I love these moments! It’s that perfect point in time when your reception space is all set up exactly as you have been planning it and envisioning it to be for months or maybe even years. The candles are lit and the aroma of your dinner is in the air and you are whisked in with your new husband and parents to soak in all of the beautiful details. None of the guests have entered yet, and the space is completely “untouched.”

And now you may be asking, WHEN can I have this occur?

Celebrations of Love’s team will work with all of your vendors to make this special moment happen right before cocktail hour or during the very beginning of cocktail hour.

And a final question: WHY is this untouched moment so special?

1.      First and foremost, you can walk freely in your reception space without any interruptions or distractions. You have probably been in it dozens of times during the planning process—but now it is transformed JUST for you two with all of the personal details that were so carefully thought out.

2.      You as a newlywed couple get a few moments together with your parents to savor the excitement of the occasion and to thank one another for all of the work that you’ve each put into the day!

3.      Your photographer and videographer have an opportunity to get detail shots of your reception with YOU two in the pictures and film. This allows them to tell more of the story of your wedding day.

4.      All of the catering staff will come out at the conclusion of your moment to congratulate you and introduce themselves to ensure you know exactly which friendly faces will be taking care of you during dinner service.

5.      Celebrations of Love has also had a couple who wanted to have their “first dance” at this time, so that’s always an option!

6.      You can look at a million floorplans of your reception space, but when you see it all come to life, you can really map out the tables that you would like to mingle with during the celebration.

When working with your planner on your timeline, make sure to allow for a little extra time in the transition for your very own “untouched moment.” It will be a time you truly treasure!

X♥X♥,

Christine M. Darden

14 Unique Cost-Saving Tips

/ Celebrations of Love/
Blog 1 - Picture.jpg

Engagement season is upon us! Saving money is always a hot topic, so I thought I’d share some unique tips to help maximize your budget during the planning process and on the wedding day.

Vendors

o   Ask your planner about up-and-coming vendors. Your planner may not have worked with them yet, but newer vendors can often provide a little wiggle room on pricing and date availability.

Invitation Design

o   Use a calligraphy font to digitally address your envelopes, instead of having calligraphy done by hand.

o   Get a single envelope addressed with calligraphy (with your address!).  Include it in a pretty, styled photo for your wedding album, or slip it into a frame or shadow box.

Hotel

o   Check out hotels that are frequented by business travelers during the week, as their weekend rates will be a lot lower. Also, suburban hotels are going to offer lower rates than “in-city” hotels.

Floral and Décor

o   Stick with standard napkins, which can save up to $2 to $4 per person. Custom or non-standard napkins typically only supply a pop of color on the tablescape, so your budget is probably better spent elsewhere.

o   Skip an accent floral at each place setting. This is a beautiful touch but not worth spending $5 to $7 per place setting. Your planner can arrange to have one place setting accented so that your photographer can snap a special shot.

o   Depending on the timing and locations of your ceremony, cocktail hour and reception, you can repurpose aisle/ceremony décor as accent pieces at the reception. (This will only work if you have a separate cocktail space or if you’re planning an afternoon ceremony and an evening reception.)

o   Candles provide a lot of bang for your buck and create a romantic ambiance.

Beverages

o   Create two signature drinks for your guests to enjoy throughout the evening, in addition to your beer and wine selections, instead of offering a full range of liquors. I love this idea as it shares a little more about you two as a couple, which is what the day is all about!

o   Forgo wine service at the tables during dinner.

o   Close the bars for 30 minutes so guests can gracefully transition into the reception space. This will eliminate additional setup fees and allow you to have the bar open 30 minutes longer into the evening.

Beauty

o   Ask the hairstylist who typically cuts your hair if he or she can style your wedding-day hair.

o   Visit a beauty counter a few months prior to your wedding to have your makeup done. Bring a trusted family member or friend, such as your mom or maid of honor. If you like the result, purchase all of the products and do your own wedding-day makeup (with the assistance of your shopping partner). Make sure to practice at least twice prior to the day of.

Bridesmaids’ Attire

o   Rent the Runway offers fabulous designer dresses for rent. Your ladies can borrow a high-end gown for about $50 to $70 (they’ll send two different sizes), instead of spending $175 to $250 on a traditional dress.

By thinking outside of the box, you can cut costs and still end up with the wedding of your dreams. Prioritize, get creative, and never forget the real reason you’re planning this special day! It’s going to be amazing!

X♥X♥,

Christine M. Darden

Escort Cards vs. Escort Board

/

A question I receive a lot as a wedding planner is: “What’s the best way to show guests where to sit?”

I know the seating chart is a daunting “last month of wedding planning” task, one of those to-dos that must wait until last minute because of the RSVP deadline. But here are some things to think about before the final month to make your seating chart process go as smoothly as possible!

Escort card

The formal card that is set out in alphabetical order as guests are moving into the dining room for dinner. This card has the guest’s name and table number so that he or she knows where they’re being “escorted” to from the entrance of the venue.

Place card

The card that is preset at the place setting of each dining table. This place card is essential if there are different entrée selections that guests have noted on their RSVP cards. You will need to have a different indicator for each entrée option. A popular way to indicate the different dishes is by using a different colored card for each type of meal.

Escort board

An escort board displays an alphabetical list of guests by last name with the respective table number next to each name; the list is typically separated by letter on a large board that’s usually 24 by 36 inches in size. There are two types of escort boards: ones that are fully printed through your invitation designer like the one to the right, or you can make your own “board.”

To go the DIY route, take a large piece of fabric and wrap a 24 x 36-inch foam board, then hot glue the edges of the fabric to the back. Then, hot glue a second foam board to the back to cover any jagged edges. Next, print the guests’ names out onto 4x6 or 5x7 cards alphabetically by last name with the respective table number next to each name. You can use as many 4x6 or 5x7s as you would like but just make sure each one has a “title” that indicates which letters are on that specific card. (See picture for details.) And finally, glue, pin or tape those cards in alphabetical order to the board that you have made. If desired, you can frame the board with an open air frame 24 x 36-inch frame to really finish out the whole look.

One small thing that sometimes gets forgotten is table numbers for the tables. If you are one of my clients, ask me about this as I have lots of ideas for you! If you decide to name the tables instead of using numbers, you’ll have to display a floorplan with the table nameson the respective tables near the escort cards or board; otherwise, guests will not know what sequence the names go in, even if it is alphabetical order.

 

Pros and Cons of Escort Cards

Pros:

  • They are more traditional and guests know exactly what they are when they see that table full of cards.
  • You can double them as place cards if you are doing different options for a plated dinner and you do not want to pick every guest’s seat for them.  If you do this, remember you have to make one for each guest individually.
  • Easier to make extras at the last minute if guests decide to RSVP two days before the wedding.
  • You can double them as a favor by tying each one to a fun treat (a cookie, bottle of champagne, popcorn etc.)

Cons:

  • If you are trying to double them as place cards to indicate entrée selections, you will need to tell your emcee to let the guests know to place them in front of their place settings at the table prior to the start of dinner service.
  • If the writing is too fancy or the lighting is too low, guests might have trouble seeing their names.
  • They can get out of order quickly if guests accidentally pick up the wrong person’s card and place it in a different spot on the table.
  • If your foyer or cocktail area is tight on space, then an 8 to 10-foot table full of cards may be hard to squeeze in.

Pros and Cons of an Escort Board

Pros:

  • Guests can quickly find their names under the corresponding letter.
  • You do not need to alphabetize individual cards; the list is already printed in alphabetical order.
  • Guests can easily look at where other friends are sitting to make sure to visit those tables and catch up with them at some point in the evening.
  • The board is portable and can be moved in the middle of cocktail hour from the front entrance of the venue to the entrance of the dining room to give people two chances to find their names and table numbers.
  • It is compact and takes up little to no space in a foyer or cocktail space.

Cons:

  • It cannot double as place cards or favors.
  • If you decide on the fully printed option, last-minute guests are not on there and you will have to tell them individually which table they are sitting at.
  • I hope this helps out with your seating chart process! I know it can be an overwhelming task during your last month of planning, but having assigned seats is so inviting and efficient for your family and friends at your reception.

XOXO,

Christine M Darden